Cherokee/Pickens District
Atlanta Area Council, BSA

Citizenship in the Nation
2009 4th of July Project

Do you know of Unit's participating in 4th of July events such as parades, celebrations, ceremonies, etc?

Lets do our part at these events to "do a good turn" by handing out copies of the two most important documents in the formation of this great nation, the Declaration of Independence and the U. S. Constitution.

This free booklet is available on a first come first served basis at the Volunteer Service Center.

Please call Heather Hawks at 770-956-3187 to get your copies.

Our goal is to hand deliver 5,000 copies to the public.

New Local Tour Permit/New Online Tour Permit System

New Local Tour Permit, Training Requirement

Effective January 1, 2009

ALL units must have at least one person who has taken the online course "Planning and Preparing for Hazardous Weather" on site, with their unit, anytime the unit leaves their home base.

This course takes 30 minutes or less to complete and certainly should be taken by all leaders so we can "Be Prepared". Here is a link directly to the online learning page: http://olc.scouting.org

A copy of the new tour permit can be found on the National web site with the following link: http://www.scouting.org/filestore/pdf/34426.pdf

Beginning January 1, 2009 only the new tour permit will be accepted

New Online Tour Permit System

There is a new Web-based Tour Permit system for both Local and National Tour Permits.

This system will go live January 5, 2009.

Preparing for Tour Permits Online
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Soon unit leaders will be able to submit local and national tour permits electronically. This new system takes just four easy steps, and it will save the transportation and training information, so leaders can easily recall it for future permit applications.

All registered unit leaders will have access to Tour Permits from MyScouting, accessed on www.scouting.org. To learn how to create your MyScouting account view the MyScouting Account Setup Tutorial. Councils will approve or return the permit applications using MyBSA.

The MyScouting account verifies that the owner is a BSA leader associated with a unit. Within Tour Permits, the leader has access only to his unit. This authentication replaces the physical signatures on tour permit applications. Other unit leaders are notified via e-mail when an application is submitted and approved.

The volunteer can submit both local and national applications, for either traditional units or Learning for Life posts. Once approved, each tour permit will have a unique tour ID number.

Unit leaders enter all the necessary information for the tour, and rules specific to tour permits are applied. When appropriate, helpful messages will advise the leader about any missing information. Once the tour permit has been submitted, the council will evaluate and approve it or return it for further work. Online features allow easy entry of driver information for transportation and required training supervision.

There will be automatic notification at all appropriate steps in the process to the permit creator, the tour leader, and the assistant tour leader. The unit committee chair and unit leader will also receive e-mail notifications if they have MyScouting accounts.

The online Help document explains how to complete and submit permit applications to the council. Additionally, the Guide to Safe Scouting is available on the site for easy reference; Safety First Learning for Life Guidelines is also available for Learning for Life posts. Other documents, such as the BSA Transportation Guidelines and the Pledge of Performance can also be accessed from Tour Permits.

Authorized council staff members will review and process submitted applications. The tour permit creator receives a PDF version of the approved permit via e-mail. The approved permit PDF can also be obtained from Tour Permits in MyScouting.

As a reminder, local tour permit applications should be submitted two weeks before the tour and national applications at least one month before the tour start date.

We encourage all Scouting units from our council to use this new service to submit their local and national tour permit applications online.

Thanks!
Donna Carr
Program Center Manager
770-989-8821 ext 2010
770-956-5980 fax

New Annual Health and Medical Record

The Boy Scouts of America has released a new Annual Health and Medical Record, a new one stop medical record for your use. This new form will replace the former Class 1, 2, and 3 forms, which will be phased out during 2009. The new form, No. 34605, will be required effective January 1, 2010, and for the 2010 National Scout Jamboree. Based on input from individual Scouters, the Order of the Arrow, local councils, health and safety and risk management committees, and high-adventure bases, there was confusion on when to use any of more than 20 different health forms in use across the nation. There was also an immediate need to update a medical form for the 2010 National Scout Jamboree. The Health and Safety Committee took on the challenge and the opportunity to establish one Annual Health and Medical Record for all ages and known risks. It is simple and yet comprehensive enough to be used for both health and wellness evaluations as well as emergency situations. More information on the new Annual Health and Medical Record can be found HERE. The form is available from the National Council HERE.

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